How to Create a Contact Phone Book With MS Access 2007

Access databases help you organize your data in an interactive database. The database can be customized with tables, queries, forms, reports and macros. Creating a contact phone book can be done using tables and reports in the Access 2007 database. The tables are where the contact phone book details would be located. This would include name and phone number information. A tangible copy of the contact phone is created by using the report feature in Access.

Instructions

1. Open Access 2007 and select the "Office" button. Select "New." In the right task pane, type a name for your database in the "File Name" field. Click "Create."

2. Click the "View" button on the "Datasheet" tab. Change the view to "Design" view. Type a name for this table at the "Save As" prompt. For example, type "Contact" and click "OK."

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3. Type "First Name" in the second row of the table. In the "Data Type" section, select "Text." Type "Last Name" in the third row of the table. In the "Data Type" section, select "Text." Type "Phone Number" in the fourth row of the table. In the "Data Type" section, select "Text." Save the change by clicking the "Save" icon on the Quick Access Toolbar.

4. Click the "View" button and add a few records to the table. Tab through each field as you enter the requested information. Click the "Save" icon when you have added a few records.

5. Create a phone book based on these records by clicking the "Create" tab. Select the "Report" button. A phone book is generated based on the records entered in the table.

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